From: Doug Kemp (vetpharm@arches.uga.edu)
Date: Wed Jan 02 2002 - 11:44:59 CST
> >How do we deal with late cancellations of people who, in all good
> faith, made a commitment in Jan 2002, but who aren't >able to make the
> trek when we get down to it (July 2003)?
Due to the considerable costs associated with a big trip, and the
unfairness of increasing costs to others if one drops out, we hold the
individual responsible for full payment. And to keep us honest, we have
already collected in full (estimated costs) for our June 2002 trip.
The individual can appeal to the troop committee, but if the committee
approves the refund, they must do so out of general troop funds so that
other Philmont participants do not have to bear increased costs.
Our troop's Philmont trip policies are posted at:
http://www.oconeetroop149.org/philmont2002.html
> >Can last minute substitutions be made to the crews? And, if our crews
> are not full, can we make last minute (relatively >speaking) additions
> if a new boy, who otherwise qualifies, joins the troop between now and
> then?
Very carefully, if at all. We begin preparing our crews well ahead of
the trek and this individual will miss the crew development and training
that take splace before the Philmont trek. The difference in how our
crews function when first formed compared to after a few treks is quite
different. An unprepared individual can be a real problem.
> >What about an adult who at present is overweight but is committed to
> "making weight" by trek time? What happens if he >doesn't make weight
> at base camp?
No excuse. Make it happen or sit out at your own expense.
> >Or another who has high blood pressure and is concerned that the
> medicos at Philmont might not let him on the trail (he >is one of our
> most experienced adult backpackers)?
It must be brought under control or he will not be allowed on trail. I
have a copy of the 2000 medical forms at:
http://www.geocities.com/troop_149/images/philmed.pdf
> >If one of them makes it that far (sticks through the training hikes,
> etc.), but is not permitted on the trail at base camp for >a medical
> reason, will they be allowed to remain in base camp while the crew
> makes the trek?
Dunno for sure, but some on this list have stated that you will be asked
to ship out at your own expense. I would probably tell members of my
crews that it will be handled in that manner so that they are fully
committed to the trip rather than looking for a 10 day vacation in base
camp.
Philmont is a physical and psychological stress (as well as one great
experience!) if you're prepared and really want to be there.
Committment is the beginning ingredient. Make sure that ingredient is
present before they sign on.
YiS
Doug
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